Sharing the Love for a Great Cause!
by Maria Michael
Our church youth group had a bake sale fundraiser during the month of February to raise money for new camping supplies, as our youth group does a retreat during the summer at a local camping ground.
Before the event we had a meeting as a group and asked what people like and do not like about planning events. We broke into three groups, the advertising group, the baking group, the decorating group, and the thank you group.
The advertising group was responsible for getting signs out PRIOR to the event. To give people the heads up about what we were doing. They were also responsible for having signs ready for the day of the sale and a LARGE thank you sign that was signed by everyone after the event.
The decorating group, was responsible for purchasing decorations. Making sure they were appropriate for all ages and making sure they were ready the day of the sale.
The baking group was responsible for making sure that everyone signed up, we had received the recipes and had copies printed for those to take if they were interested. Also purchasing the milk, coffee, juice, etc. And making sure that throughout the event the table was always stocked.
Lastly was our thank you group. These were the children who approached the congregation after the event and thanked them on behalf of all of us. They represented us as a whole.
We asked that each member of the youth group bring one item to share. It could be store bought or homemade, as we understood that not all people are bakers but still wanted to give them the opportunity to be involved. We did ask for some items that did not contain nuts
or chocolate. To ensure that everyone's needs were met.
In addition to asking that people brought it something to share, we asked that if they baked the item that they provide us with the recipe and made copies in case someone enjoyed the item, they had the ability to take a recipe card and make it their own.
We decorated with bright and vivid colors. Reds, pinks, and whites. To go along with the love and Valentines day theme. We had streamers, balloons, colored napkins and matching plates.
Not only did we post decorations but we posted pictures of our youth group on past retreats and at past events that way the buyers felt a closer attraction/bond with us. We are a close youth group and wanted people to feel invited to be apart of our group. We asked that anyone involved wore one of our retreat shirts.
We had tables set up in our churches gym with signs that explained what each item was. Letting people know too which ones had nuts in them to protect those with nut allergies. We offered coffee, milk, and two varieties of juices. To accommodate adults and children alike.
We sold for one Sunday after all of our masses. Our church offered four church services that Sunday. It gave us the chance to meet everyone needs and increase our profit.
After our event was done, the following weekend at EVERY mass we had two members of the youth group address the church and shared with them our profits and expressed our thanks to everyone. We thought that was important.
Our sale was a success and we had many people in our congregation salute us and wish us well with our upcoming retreat.